Qualities Of Office Printers You Should Be Looking For
When choosing an office printer, several key qualities should be considered to ensure it meets your business needs efficiently and effectively. Excel Business Systems provides office printers in Grand Rapids, MN, Virginia, MN, Aurora, MN, Hoyt Lakes, Biwabik, Hibbing and surrounding areas.
These are the most important factors to evaluate:
1. Print Quality: The resolution of the printer is crucial for producing clear and professional documents. Look for printers that offer at least 600 x 600 dpi for standard text and 1200 dpi for images, ensuring crisp outputs for reports, presentations, and marketing materials.
2. Print Speed: Productivity can be greatly affected by print speed, typically measured in pages per minute (PPM). Choose a printer that matches your volume needs—generally, 20 PPM is adequate for small offices, while larger teams may require printers that can handle 30 PPM or more.
3. Cost per Page: Understanding the total cost of ownership involves considering the cost per page. This includes the price of toner or ink cartridges, maintenance, and other consumables. Opt for printers with a lower cost per page to manage your budget effectively.
4. Functionality: Consider whether you need a multifunction printer (MFP) that can print, scan, copy, and fax. MFPs can save space and reduce equipment costs in a busy office environment.
5. Connectivity Options: Modern offices benefit from printers with diverse connectivity options. Look for printers that support USB, Wi-Fi, Ethernet, and mobile printing solutions like AirPrint or Google Cloud Print for flexibility and ease of use.
6. Paper Handling: Evaluate the printer’s paper capacity and types it can handle. A printer with a larger paper tray reduces the frequency of refills and should support various media sizes and types, including envelopes and labels.
7. Energy Efficiency: Choose ENERGY STAR® certified models to reduce energy consumption and operational costs, contributing to sustainability efforts.
By prioritizing these qualities, you can select an office printer that meets your demands while enhancing productivity and reducing costs.
Want to discuss this further? We’re available by phone or email.